Constitution

 

club name

1. The name of the Club will be CLUB CITROEN OF SOUTH AUSTRALIA INCORPORATED

objectives

2. The objectives of the Club will be to:
a. Promote, foster and conduct the sports of automobilism, and motor sport generally, in all its branches.
b. Promote friendship and courtesy on the road and in competition.
c. Promote and engender social activities for drivers and/or owners of Citroën vehicles and their families.
d. Promote meetings and classes whereby members may obtain knowledge enabling them to become better drivers, and by learning about maintenance, improve the standard of their vehicles.
e. The Club’s aim is to foster the preservation and restoration of vehicles of the Citroën marque.
f. The Club acts in accordance with ‘The Act’ meaning the Associations Incorporation Act 1985.
The association shall have all the powers conferred by section 25 of the Act.

membership

3. Membership shall be open to any person who is:
a. Committed to furthering the objectives of the Club.
b. Approved for membership by the committee, after submitting an application in writing on the approved form.
and not withstanding the above, the committee retains the right to revoke membership upon a majority vote for any conduct contrary to the good order and management of the Club.
c. All office bearers, including committee members, must be financial members of the Club.
d. To be eligible to vote at meetings a person must be a financial member of the Club.
e. A vote remains with the financial member of the Club and is not transferable.

subscriptions

4. Subscription to Club membership shall be:
a. Payable with the application for membership.
b. Renewable on or before the first day of July in advance.
c. The fee shall be determined by the committee annually and a joining fee, additional to the annual subscription may be set by the committee.

management

5. Management of the Club will be vested in the Committee, consisting of:
a. The President
b. The Vice-President
c. The Secretary
d. The Treasurer
e. Not less than 3 committee persons and/or any additional person as may be deemed necessary for the general conduct of the Club.
6. An Honorary Auditor shall also be appointed, but shall not be a member of the committee.
7. The elected President, or in his/her absence, the Vice-President or another nominated member shall chair all meetings.

office bearers

8. An office bearer will be:
a. A person who has an active interest in Citroën vehicles.
b. Elected at the Annual General Meeting (A.G.M.) and serve until the next occurring A.G.M.
c. Eligible for re-election to the same position on the committee at the A.G.M. for a maximum of three terms in succession.
d. Excluded from the committee automatically if he/she fails to attend 3 consecutive meetings without apology or just cause.
e. Replaced at a General Meeting by nomination and voting where the committee office bearer fails to comply with the requirements of 8.a. and/or 8.d.
f. Empowered to make and publish by-laws for the better management of the club, provided such by-laws are consistent with this constitution.


club year

9. The Club financial year will start on 1 July and complete on 30 June next following.
10. The executive year shall be from the A.G.M. occurring in August to the next following A.G.M.


annual general meeting

11. The Annual General Meeting will be:
a. Held during August.
b. The commencement of the executive year, with the election of the committee and the Honorary Auditor.
c. The presentation time of the Annual Report, Balance Sheet/s and the report of the Honorary Auditor on its conduct of business.

notices of the annual general and special meetings

12. The Secretary shall give members not less than (10) days notice of the intention to convene the A.G.M. or a Special Meeting.
13. Any person wishing to table a special motion shall deliver it to the Secretary (3) three clear days before the meeting day.
14. It shall be the responsibility of the member to notify the Secretary with respect to change of address for the purpose of Paragraph 12.

quorum at meetings
15. The following minimum number are required to form a quorum at a:

a. Annual General 10 members
b. Special General 10 members
c. Monthly General 8 members
d. Committee 4 members

funds

16. The funds of the Club will be banked in the full name of the Club with a recognised financial institution, and the Club shall have all of the powers conferred by Section 25 of the Act.
17. The account(s) will be operated upon by any two of the signatures of the President, Vice-President, Secretary, Treasurer or other nominated committee member.

annual audit

18. The Auditor shall have access to all Club books, accounts and receipts and will submit a statement of the condition of such items at the A.G.M. next following the completion of the financial year.

amendments to the constitution

19. This constitution may only be amended at an Annual General Meeting, or at a Special General Meeting convened for that purpose.

non-profit clause

20. The income and property of the Club shall be applied solely towards the promotion of the objectives of the Club and no portion thereof shall be paid or transferred directly or indirectly by way of dividend, bonus, or otherwise, howsoever by way of profits to members or relatives of members of the Club, providing that nothing herein shall prevent the payment in good faith of remuneration to any officer or servant of the Club or to any member of the Club for any service actually rendered to the Club or reasonable and proper rental for premises let by any member to the Club.

winding up

21. If upon the winding-up or dissolution of the Club, there remains, after satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid to or distributed among members of the Club but shall be distributed to another body, or bodies having similar objectives, or to such charitable body or bodies, and which shall prohibit the distribution of income and property to members.

by-laws

a. Any financial member of Club Citroën of South Australia Incorporated, who is the owner of a Citroën Vehicle, whether registered or not, may seek to have another vehicle placed on the Club’s Historic/Special Vehicles Register if that vehicle is not of the Citroën marque.
If that person fails to maintain financial membership, or ceases to be a financial member or resigns his/her membership before the end of the operating year, than that person shall also have any vehicle on the Club Historic Vehicles Register in his/her name removed. It shall be the responsibility of the Club Committee to ensure that when such has occurred, that the ‘Registrar of Motor Vehicles’ is informed of such action.
b. The Committee of Club Citroën of South Australia Incorporated is empowered to spend an amount up to, but not exceeding, three hundred dollars, for the general administration of the Club, without referral to the following Monthly General Meeting. However, when it is a matter of urgency, and there has been inadequate attendance at the Monthly General Meeting following a Committee Meeting, to form a quorum, there shall be a preceding motion to act outside of this By-Law, to allow the urgent payment. Such payment shall, however, be authorised at the next Monthly General Meeting with a quorum.
c. The Committee shall comprise a maximum of 7 members.
d. Prior to the AGM, the Committee shall appoint a Returning Officer who shall chair the AGM and manage the election of Office Bearers. The Committee may provide guidelines to the Returning Officer regarding the conduct of elections.
e. For the purposes of clarifying clauses 5 and 6 of the Constitution, Members of the Committee, the Public Officer and the Honorary Auditor shall be elected ‘Officer Bearers’. Other Members appointed by the Committee to fill roles of the Club are not Office Bearers.
f. Members available for election to the Committee shall be nominated to the Returning Officer by two Financial Members at or before the AGM. Members so nominated shall indicate their acceptance of the nomination.
g. Officer Bearers shall be elected at the AGM by a simple majority of Financial Members. Positions shall be elected in the following order:

  1. President
  2. Vice-President
  3. Secretary
  4. Treasurer
  5. Three Committee Members
  6. Public Officer
  7. Honorary Auditor
h. Where nominations of more than one Member, in the case of President, Vice-President, Secretary, Treasurer, Public Officer, and Honorary Auditor; and more than three Members, in the case of the Committee positions are received, there shall be a poll of Members at the AGM. The poll shall be conducted as directed by the Returning Officer.
i. The Committee comprises:

  • President
  • Vice-President
  • Secretary
  • Treasurer
  • Three Committee Members
j. The Returning Officer may accept the validity of a vote by a Financial Member who is not present at the AGM provided that the Member has given written authority to another Member, to vote as their Proxy. Such written authority shall be received by the Returning Officer prior to the commencement of voting.
k. In each Club year, the Committee shall appoint Members to Club Positions as it wishes. Such positions may include:

  • Authorised Person to administer The Conditional Registration Scheme for Historic, Prescribed Left Hand Drive and Street Rod Vehicles
  • Assistant Authorised Person to administer The Conditional Registration Scheme for Historic, Prescribed Left Hand Drive and Street Rod Vehicles
  • Club Contact Person
  • Magazine Editor
  • Assistant Magazine Editor
  • Website Manager
  • Assistant Website Manager
l. It is the responsibility of Members who use the Scheme to ensure that they comply with all requirements of the Scheme, including presenting each vehicle on the Scheme to the Club’s Authorised Person for viewing, in accordance with the requirements of The Conditional Registration Scheme for Historic, Prescribed Left Hand Drive and Street Rod Vehicles.